Using a mail merge feature in Microsoft Word is a way to make personalized letters. You can create personalized letters using a comma-separated value (CSV) file, or you can create a letter from a Microsoft Access database file. Either way, the document is merged with your mailing list. The result is a merged document with identical text, formatting, and graphics for every letter produced.
Mail merge is a feature in Microsoft Word that pulls data from your mailing list, inserts it into a letter, and then prints it out. This feature can be used to create general mailings, year-end donor letters, membership communications, and other forms of mail. Personalized letters have been shown to increase response rates.
To begin, you need to create a mailing list. These lists typically contain names and addresses. However, you can also use an Excel worksheet, Microsoft Access database file, or a comma-separated values (CSV) file. You will need to enter the names and addresses into the fields.
You can add custom greetings to your letters. This is done using the Greeting Line merge field.
The Insert Address Block merge field is another option. This field allows you to enter a name, address, and state. The name and address will be inserted into the merge field. You can use a zip code, a city, or a state name. The name and address will also be merged with the text in the letter.
To print your letters, you can choose the Print All Letters option, or you can select individual letters. The latter option is more popular.
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